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How CFDS Uses and Discloses Health Care Information

This Notice describes how Identifiable Health Information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

This Revised Notice of Privacy Practices is effective as of February 17, 2010. If you have any questions about this notice, please contact the Center for Disability Services (CFDS) Privacy Officer, at 518-944-2129.

CFDS may use and disclose health/clinical information without your permission for the purposes described below. For each of the categories of uses and disclosures, we explain what we mean and offer an example. Not every use or disclosure is described, but all the ways we will use or disclose information will fall within these categories

  • Treatment: CFDS will use your health/clinical information to provide you with treatment and services. We may disclose health/clinical information to doctors, nurses, psychologists, social workers, qualified mental retardation professions (QMRP’s), residential staff and other CFDS personnel, volunteers or interns who are involved in providing you care. For example, involved staff may discuss your health/clinical information to develop and carry out your individualized service plan (ISP). Other CFDS staff may share your medical tests, respite care, transportation, etc. We may also need to disclose your health/clinical information to your service coordinator and other providers outside of CFDS who are responsible for providing you with the services identified in your ISP or to obtain new services for you.
  • Appointment Reminders: We may use and disclose limited medical information to contact you as a reminder that you have an appointment for treatment or services at one of our programs.
  • Payment: CFDS will use your health/clinical information so that we can bill and collect payment from you, a third party, an insurance company, Medicare or Medicaid or other government agencies. For example, we may need to provide the NYS Department of Health (Medicaid) with information about the services you received in our facility or through one of our HCBS waiver programs so they will pay us for the services. In addition, we may disclose your health/clinical information to receive prior approval for payment of services you may need. Also, we may disclose your health/clinical information to the US Social Security Administration, or the Department of Health to determine your eligibility for coverage or your ability to pay for services.
  • Health Care Operations: CFDS will use health/clinical information for administrative operations. These uses and disclosures are necessary to operate CFDS programs and residences and to make sure all consumers receive appropriate, quality care. For example, we may use health/clinical information for quality improvement to review our treatment and services and to evaluate the performance of our staff in caring for you. We may also disclose information to clinicians and other personnel for on the job training. We will share your health/clinical information with other CFDS staff for the purposes of obtaining legal services through CFDS Counsel’s office, conducting fiscal audits and for fraud and abuse detection through the Compliance Department. We will also share your health/clinical information with CFDS staff to resolve complaints or objections to your services. We may also disclose health/clinical information to our business associates who need access to the information to perform administrative or professional services on our behalf. If we do disclose your health information to a business associate, we will have a written contract to ensure that our business associate also protects the privacy of your health information.
  • Public Relations/Fund Raising/Grants: CFDS may use health/clinical information in summary format to describe the scope of agency services for public relations, fund raising and/or grant applications. For example, a grant application may ask for the organization to describe the nature of individuals served by a specific CFDS program. Such information would describe the general population served and not disclose individual information of a person. Any need to disclose individualized information for public relation funding or grant purposes would not be disclosed unless specific authorization from the person is obtained. Under the HITECH Act, you have the right to opt-out of future fundraising communications. Any opt-out elected will be treated as revocation of any prior authorizations.